Frequently Asked Questions
▼ Student's FAQ
- What is EMS? And how do I book a room for my event?
- EMS stands for Event Management System. It was implemented to streamline the reservtion system for the University. To learn how to book please click this link:
- When and why do I need a food waiver?
- Food waivers are only needed if your event will not be catered by Aramark. Even if you are bringing in donuts for a meeting you still need a food service waiver. For more information about food service waivers please click here
- What spaces are free to book on Campus?
- The Student Center and academic spaces are free for Registered Student Organizations.
- The Mitchell Center and any athletic facility will come with a cost for RSOs
- When and why does my event need police?
- Any event that has alcohol, or goes past 10pm typically requires police.
- If you have any questions regarding police presense at event please contact the Police Department at police@southalabama.edu
- Should set up time be included in our initial reservation?
- Set up time should be different from your event time
- You should work with the Venue to ensure setup time is reserved for you.
- If you include your set up time in your reservation time please note this will reflect on the Master Calendar as well as the EMS Calendar
- Set up time should be different from your event time
- How can we advertise our events?
- When reserving via EMS make sure you chose the "Yes" option for the Master Calendar
- For Information about events appropriate for the Homepage click here
- If you are reserving a space not via EMS you can put in a Master Calendar Event Request here
- Promote on your socials!
- Try reaching out to Student involvement to see if they can share your event on their socials.
- Try reaching out to the Venue your event is being held at to see if they can promote on their socials or media boards.
- When reserving via EMS make sure you chose the "Yes" option for the Master Calendar
▼ Campus Wide FAQ
- What is EMS?
- Events Management System (EMS) is the current events management system which all entities on campus use to schedule events. This product was originally used at the Student Center, Mitchell Center, Faculty Club and Moulton Tower. Over the course of 2016, this system will be expanded to the entire University campus.
- How is the Master Calendar populated?
- Thanks to the great work of our Events Management Committee, the master calendar is populated based on our shared definition of special events at USA. If you do not see a particular event on the calendar, we encourage you to check the calendar of the host department’s website.
- I just submitted an online request for space and haven't received a confirmation.
Who should I contact?
- Use this list to determine who the area administrator is for the building or area you requested.
- Who can I requst to be at my events?
Do you have a suggestion for another frequently asked question? If so, contact us.