Marketing at the Student Center

This policy applies to materials hung or affixed to University buildings or bulletin boards. It applies to the entire campus except when superseded by written policies of Housing and Residential Life, the Athletic Department, and the Student Center. Individuals authorized by the University to do so may remove materials posted that are not in accordance with this policy. Questions regarding this policy should be directed to the Associate Director of the Student Center.

Reservation Process:

• Reservations for all flyers, posters, and banners (with the above exceptions) should be made at the Student Center Information Desk located on the second floor.
• Groups or departments that have their own bulletin board do not need to make reservations for postings on their own board.
• All reserved flyers, posters and banners must bear the stamped reservation date of the Student Center Services Office except those utilized in spaces designated for a specific organization or department.

Criteria:

• Posters that announce meetings, programs, and special events sponsored by registered student organizations or academic departments will be permitted in all University buildings.
• All material must include: the name of the sponsoring group, individual or department and, if necessary, an English translation accompanying the material.
• Materials may not contain obscene language, drawings, or illustrations.
• Materials may not make any reference in print or graphics to alcohol.
• For fundraisers, all beneficiaries of the fund- raising effort must be specified in the promotional material.

Guidelines for Posting Materials:

• Materials may be posted until the event is completed or for a maximum of 30 days.
• The SC staff will remove posters on the last day of each month. All groups are encouraged to remove their own materials in a timely fashion and to remove other dated material when posting their own.
• Multi-date events may be posted for an entire semester, however, such posters will be taken down at the conclusion of each semester. Exceptions to time limitations may be made for posters promoting on-going programs that are hosted on campus.
• No posters are allowed on painted surfaces, the outside of any building, doors, glass, or trees. Exceptions may be made for location of flyers within a building IF the information pertains specifically to use of that building (i.e.: No Smoking, Hours, etc.). Special regulations governing student campaigns may be adopted by the SGA Election Committee.
• Items must not be hung in a manner which would obscure previously posted (and current) flyers.
• No flyers/posters are permitted on vehicles.

Failure to comply with the above rules may result in the suspension of poster privileges for offending organization(s) and/or individuals.

These rules for posting in the Student Center apply to registered student organizations, academic and administrative departments.

Organizations and departments wishing to hang banners must reserve a location with the Senior Associate Director of the Student Center located in RM 150. 

Banners may only be hung from 2nd floor lobby rail and only. Banners may not exceed 3 feet in width and 10 feet in length. Student Center staff will take down banners exceeding these dimensions.

Flyer: any paper not exceeding the size 8.5 by 11 inches.

Poster: any paper not exceeding the size 24 x 17 inches. All flyers/posters must be approved and stamped by the Student Center Information Desk.

Up to 50 flyers/posters allowed for USA student organizations.
Up to 15 flyers/posters allowed for individuals or non-USA groups.
Not more than 1 flyer/poster per bulletin board.

Flyers and posters may be posted in the following building and locations:

• Administration building: Bulletin board in basement. No flyers/posters on first floor.
• Classroom buildings: Approved bulletin boards
• MCOB: Approved bulletin boards
• HPELS: Approved bulletin boards
• College of Medicine: student lounge bulletin board
• Library: bulletin board in front lobby
• Life Sciences: Approved boards on each floor
• Humanities: in hallway joining two wings
• USA Mail Hub: approved bulletin boards
• Shelby Hall: approved bulletin boards
• Student Recreation Center: must be approved by Director of Campus
  Recreation
• Student Center: Approved bulletin boards
• Student Center Mall: Between two front doors

If in doubt, please check with the appropriate building staff to determine acceptable locations. Exceptions may be made at specific buildings by the appropriate staff or administrative personnel.

Chalking is allowed only on natural gray concrete sidewalks and streets that are subject to being washed by the rain, and the chalk used must be washable.

No chalking can occur on sidewalks or building entrances that are covered in any way, nor on any type of brick or concrete pavers. Chalking is not allowed on walls, doors, windows, trees or any vertical surfaces.

Organizations or persons who violate this policy may be charged for time and materials to remove the chalk.